Convo AI World Event-Kit
Everything you need to host a world-class conversational AI summit in your city. Join our global network of event organizers and bring Convo AI World to your community.
What's Included in the Event-Kit
A comprehensive package with everything you need for a successful summit
Event Planning Guide
Step-by-step guide covering venue selection, timeline planning, budget management, and logistics coordination.
- 12-month planning timeline
- Budget templates & calculators
- Venue requirements checklist
Speaker Network Access
Connect with our global network of 500+ conversational AI experts, researchers, and industry leaders.
- Curated speaker database
- Speaker outreach templates
- Travel & accommodation guides
Marketing & Branding
Complete branding package with logos, templates, and marketing materials to promote your event.
- Convo AI World brand assets
- Social media templates
- Press release templates
Program Templates
Proven agenda formats, session structures, and workshop templates from successful Convo AI World events.
- 3-day summit agenda template
- Workshop format guides
- Networking session ideas
Legal & Compliance
Legal templates, compliance guidelines, and risk management frameworks to ensure smooth operations.
- Sponsorship agreement templates
- Speaker contracts
- Insurance requirements
Global Support Network
Access to our experienced event organizers, mentorship program, and 24/7 support during your event.
- Dedicated event mentor
- Monthly organizer calls
- Emergency support hotline
Success Stories
Hear from organizers who've successfully hosted Convo AI World events
San Francisco 2024
1,200 attendees • 50 speakers
"The Event-Kit made organizing our first Convo AI World summit incredibly smooth. The speaker network and marketing materials were game-changers."
Lisbon 2024
800 attendees • 35 speakers
"As first-time organizers, we were nervous, but the mentorship program and detailed planning guide gave us confidence every step of the way."
Tokyo 2024
950 attendees • 42 speakers
"The legal templates and compliance guidelines were invaluable for navigating local regulations. Our event was a huge success!"
Event Requirements
To maintain the quality and consistency of Convo AI World events, we have specific requirements for host organizations.
Minimum 300 Attendees
Demonstrated ability to attract and manage large-scale events
3-Day Format
Follow our proven summit structure with keynotes, panels, and workshops
Local AI Community
Strong connections to regional AI researchers and practitioners
Professional Venue
Conference center or similar facility with A/V capabilities
Dedicated Team
At least 3 full-time organizers for 6 months leading up to the event
Ready to Apply?
Submit your application to host a Convo AI World event in your city. Our team will review your proposal and schedule a consultation call.
Questions? Email us at
events@convo ai.world
Event Planning Timeline
Our recommended 12-month planning schedule for a successful summit
Planning Phase
- • Application & approval
- • Team assembly
- • Initial budget planning
- • Venue research
Execution Phase
- • Venue booking
- • Speaker outreach
- • Sponsor acquisition
- • Marketing launch
Promotion Phase
- • Registration opening
- • Content finalization
- • Media partnerships
- • Logistics coordination
Final Phase
- • Final preparations
- • Attendee communications
- • Tech rehearsals
- • Event execution
Ready to Bring Convo AI World to Your City?
Join our global network of event organizers and help advance conversational AI in your region. Download the Event-Kit and start planning your summit today.